Board Position Descriptions

Executive Board (serves two year term)

President

The President oversees and guides the development of the Chapter, ensuring that Chapter activities are in alignment with the AIGA mission. He/she provides leadership for the Board of Directors and the membership at large. The president supervises the daily administration of the Chapter including financial and communications management and interface with the national office. Responsibilities include: Define and guide direction of the Chapter, oversee board of directors, serve as point of contact with AIGA’s national office, participate in a monthly call with all Chapter Presidents, write annual report and submit to the national office, keep Chapter Affiliation in good standing, lead/moderate all Board meetings and annual Chapter Board Retreat, share financial responsibility for the Chapter with Treasurer.

Treasurer

The Treasurer provides oversight for all financial related material for the Chapter. He/She works closely with the President and the Events Team for any expense related items to ensure that each event has a budget and stays within that budget. Works closely with Sponsorship Director to provide input on revenue-generating strategies for our Chapter. Responsibilities include: Develop and manage Chapter budgets. Produce Event reports after each event. Maintain Chapter bookkeeping (or oversee hired bookkeeper), accounting, and work with Chapter’s accountant to complete the Chapter’s tax preparation. Manage Chapter’s liability insurance. Provide reimbursements for approved Chapter-related expenses. Present a Financial report at each Board meeting.

Secretary

The Secretary facilitates communications within the Board. He/She acts as a historian/archivist for the Chapter, records meeting minutes and oversees all Chapter documentation. Responsibilities include: Develop and manage strategies and initiatives to facilitate smooth communication within the Board, record Board meeting minutes and post to Basecamp, manage and facilitate a monthly “between meetings” Board update, manage and maintain all Chapter documents, archive all Chapter materials.

Directors (serves one year term)

Education Director

Our Chapter presents events each year, though out the state, that are beneficial to student members, helping design students supplement their education. It is the responsible of the Education Director to oversees, guides and coordinate various Student Group events with the six Student Group Coordinators to see them though from idea to implementation. The Education Director will also act as a liaison with universities, colleges and student groups throughout the state to communicate and champion their interests and needs. Responsibilities include: Act as liaison between our Chapter and New York State’s student (and educator) population, work with the six Student Group Coordinators and other Board members to be sure the needs of our student population are being met (through the benefits, events and initiatives we offer), and oversee a minimum of three student-focused events/initiatives per student group, per year. Present an Education report at each Board meeting.

Membership Director

The Membership Director oversees the growth of our Chapter’s membership. He/She is responsible for encouraging new memberships, as well as, helping with the needs of our existing membership. Responsibilities include: Develop and oversee strategies and initiatives for Chapter growth, communicate benefits of AIGA membership, plan/oversee an annual Chapter Roundtable event, manage event registration and event check-in table, maintain responsibility for Chapter’s cash box, present a membership report at each Board meeting.

Communication Director

The Communications Director is responsible for keeping our membership and community informed about the happenings of the Chapter and AIGA. He/She oversees all outgoing Chapter communications from printed materials to web content to social media. The Events Team relies heavily on the Communications Director to properly promote upcoming Chapter events with his/her Communication Team. Responsibilities include: Develop, oversee and manage communication strategy/schedule for the Chapter. Work with Communication Team and other Board members to be sure communication needs are being met. Oversee, update and maintain content on Chapter’s website. Oversee and manage Chapter’s eBlasts, eNewsletter, Twitter, LinkedIn, Facebook group/page, and Flickr account. Present a Communication report at each Board meeting.

CMYK Director

The CMYK director coordinates our statewide social program with the Board of Directors and program volunteers to see the initiative through from idea to implementation. Responsibilities include: Oversee program schedule and resources, work with communications to reach membership and lead our CMYK coordinators. Present a board report at each board meeting.

The mentor director is in charge of overseeing and maintaining SPARK, our one-on-one mentoring program. SPARK connects younger emerging designers with established design professionals encouraging the future success of the design industry. Responsibilities include: Guide and maintain the direction of SPARK, oversee mentor/mentee relationship when in session, recruit, coordinate and thank mentor/mentees. Present a board report at each board meeting.

Event Directors

Our Chapter presents many events each year to the design community that enrich our members’ AIGA experience. It is the responsible of the Events Director to coordinate our various events with the four Event Coordinators and see them through from idea to implementation. Responsibilities include: Define and guide direction of the Chapter’s Events, oversee Event Coordinators, work with Treasurer to develop and oversee event-related budgets, develop an event schedule for the year, lead/moderate a biannual Events Team meeting. Oversee and manage EventBrite account. Present an Event report at each Board meeting.

Coordinators (serves one year term)

Web Coordinator

The Web Coordinator is responsible for managing and maintaining our Chapter’s highly trafficked website. He/She continually seeks new ways to improve the member experience via upstatenewyork.aiga.org. Responsibilities include: Manage and maintain Chapter’s website, remedy any errors or bugs on website, develop new features for the Chapter’s website and assist Communications Director in maintaining the Chapter’s digital communications.

eblasts / eNewsletter Coordinators

Responsible for producing and sending Chapter eBlasts and eNewsletters, manage schedule of blasts.

Social Media Coordinator

Responsible for Maintaining and posting regularly to @aigaupstatenewyork Twitter, Facebook group/page, and LinkedIn. 

Event Coordinators

The Events Coordinator is in charge of planning and executing our events at a local level. These events are created to give our membership an inside look at the design industry in their particular city and throughout our state. Currently these events include: Creative Eats, Student Portfolio Review and Speakers. The Events Coordinator works closely with the Events Director. Responsibilities include: Plan and implement one Annual Board meeting, plan and implement a minimum of two local events per year, create and manage a committee as needed. Coordinate with and assist local Student Group Coordinator.

Student Group Coordinators

The Student Groups Coordinator provides support and guidance to schools in starting and maintaining AIGA student groups. He/She acts as the liaison between the student groups and our Chapter, facilitating communication and collaboration. The Student Groups Coordinator works closely with the Education Director to provide student-focused events/initiatives for our student community. Responsibilities include: Act as the point of contact for area Student Groups and Student Group Advisors, work with other Board members to be sure the needs of the local student population are being met (through the benefits, events and initiatives we offer), provide resources to local Student Groups, assist Education Director in planning a minimum of three student-focused events/initiatives in your area, per year.

Partnership Coordinator

The Partnership Coordinator is responsible for overseeing the development of partnerships with area businesses and maintaining partner relationships once established. The partnerships our Board members create strengthens our Chapter, the greater design community and our local businesses. Responsibilities include: Secure and oversee other Board members in securing partnerships for our Chapter. Partnerships include: annual partnerships, event partnerships, resource partnerships and in-kind donations of goods or services. Develop, implement and manage a plan for Board members to secure partnerships for AIGA Upstate New York. Oversee renewal of annual and resource partnerships. Present a Partnership report at each Board meeting.