The Executive Board is charged with leading the board broadly and making longer-term strategic decisions for the chapter. This group is made up of the President, Vice President, Treasurer and Secretary. This group meets monthly and is a 2 year term.
The President oversees and guides the development of the Chapter, ensuring that Chapter activities are in alignment with the AIGA mission. They provide leadership for the Board of Directors and the membership at large. The president supervises the daily administration of the Chapter including financial and communications management and interface with the national office. Responsibilities include:
• Define and guide direction of the Chapter with input by Board and Membership
• Oversee board directors/chairs programming events to troubleshot issues and ensure successful execution
• Serve as point of contact with AIGA’s national office to update and coordinate all relevant information
• Participate in a monthly call with all Chapter Presidents to address overall chapter management
• Write annual report and submit to the national office
• Keep Chapter Affiliation in good standing
• Lead/moderate all Board meetings and annual Chapter Board Retreat
• Share financial responsibility for the Chapter with Financial Director and other leading financial review
The Vice President works directly with the President in maintaining the vision and direction of the Board of Directors. The Vice President assists the President in running Board meetings and preparing an agenda. The Vice President splits time with the President to be available to different committees, as needed. Responsibilities include:
• Preparing external communications from the Board
• Performing or supervising specific duties agreed upon by the Executive Board and/or included in the Chapter bylaws (i.e., soliciting election nominations, assisting with the Advisory Committee)
• Leading special initiative for the chapter or overseeing Board roles and development
The Treasurer provides oversight for all financial related material for the Chapter. They work closely with the President and the Events Team for any expense related items to ensure that each event has a budget and stays within that budget. Works closely with Sponsorship Director to provide input on revenue-generating strategies for our Chapter. Responsibilities include:
• Develop and manage Chapter budgets
• Maintain Chapter bookkeeping and complete the Chapter’s tax preparation
• Manage Chapter’s liability insurance
• Provide reimbursements for approved Chapter-related expenses
• Present a Financial report at each Board meeting
The Secretary facilitates communications within the Board. They act as a historian/archivist for the Chapter, records meeting minutes and oversees all Chapter documentation. Responsibilities include: Develop and manage strategies and initiatives to facilitate smooth communication within the Board, record Board meeting minutes and post to Basecamp, manage and facilitate a monthly “between meetings” Board update, manage and maintain all Chapter documents, archive all Chapter materials. Responsibilities include:
• Preparing and disseminating internal communications for the Board (i.e., meeting minutes, Committee reports and Chapter retreat information)
• Serving as a liaison between the Executive Board and individual Board members;
• Proofreading Chapter communications and promotional materials
• Recording and documenting Chapter business (election results, minutes, bylaws, etc.)
The broader board varies in degree of roles, most having specific initiatives relevant to the chapters mission and membership interest areas. This group meets monthly and is a 1 year term.
The Education Director promotes and expands regional student and faculty participation in the design community, serving as a liaison between AIGA National, AIGA Upstate New York and Student Group Faculty Advisors. Duties may include coordinating Faculty Advisors and their Student Groups, arranging studio tours, related educational activities; keeping records of contact information for each Student Group’s leadership; submitting reports about current activities of each Student Group, as well as Chapter events or activities related to education. Present an Education report at each Board meeting.
The Membership Director oversees the growth of our Chapter’s membership. They are responsible for encouraging new memberships, as well as, helping with the needs of our existing membership. Duties may include developing strategies and initiatives for Chapter growth, communicate benefits of AIGA membership, assist in planning the annual Chapter Roundtable event, manage event registration and event check-in table, monitor new members and make introductions. Present a membership report at each Board meeting.
The Communications Director is responsible for keeping our membership and community informed about the happenings of the Chapter and AIGA. They oversee all outgoing Chapter communications from printed materials to web content to social media. The Events Team relies heavily on the Communications Director to properly promote upcoming Chapter events with their Communication Team. Duties may include manage a communication strategy/schedule for the Chapter, coordinate with the Web Coordinator and Event Committees to plan and execute effective marketing for each event and oversee, update and maintain content on Chapter’s website. Manage Chapter’s eBlasts, eNewsletter, Twitter, LinkedIn, Facebook group/page, and Flickr account. Present a Communication report at each Board meeting.
The Programming Director works with all Board members to plan an annual calendar that reflects the Chapter’s activities. They develop and produces quality and profitable programming; works closely with fellow board members to produce successful programs; oversee and assist Programming Chairs with planning of their events, particularly establishing and tracking of event budgets (work with Bookkeeper), and time management; and assist in securing speakers, sponsors and venues when needed. Duties may include guiding the direction of the Chapter’s Events, oversee Programming Coordinators, work with Treasurer to develop and oversee event-related budgets, develop an event schedule for the year, lead/moderate a biannual Events Team meeting, create an event summary for each event. Present an Programming report at each Board meeting.
The CMYK Coordinator coordinates our statewide social program with the Board of Directors and program volunteers to see the initiative through from idea to implementation.
The SPARK Coordinator is in charge of guiding the direction, recruiting, coordinating and maintaining SPARK, our one-on-one mentoring program.
The Web Coordinator is responsible for managing and maintaining our Chapter’s highly trafficked website. They continually seek new ways to improve the member experience via upstatenewyork.aiga.org.
eblasts / eNews Coordinators
Responsible for producing and sending Chapter eBlasts and eNewsletters, manage schedule of blasts.
Social Media Coordinator(s)
Provide ongoing content regularly to all AIGA Upstate New York social media outlet accounts and maintain connections with members and non-members statewide.
The Events Coordinator is in charge of planning and executing our events at a local level. These events are created to give our membership an inside look at the design industry in their particular city and throughout our state. The Events Coordinator works closely with the Events Director.
Student Group Coordinator(s)
The Student Groups Coordinator provides support and guidance to schools in starting and maintaining AIGA student groups. They act as the liaison between the student groups and our Chapter, facilitating communication and collaboration. The Student Groups Coordinator works closely with the Education Director to provide student-focused events/initiatives for our student community.
New York State of Design Coordinator
The Design Show Coordinator is in charge of planning the bi-annual design show. They work with the Treasurer to develop and oversee Show-related budgets, volunteers, schedule/exhibit and the show resources.